Privacy and Personal Data Protection Policy for Octopus Events
Introduction
At Octopus Events, we are committed to safeguarding your privacy and ensuring the security of your
personal data. This Privacy and Personal Data Protection Policy outlines how we collect, use, and
protect your personal information in compliance with the General Data Protection Regulation
(GDPR) and Greek law.
1. What is Personal Data?
Personal data refers to any information related to an identified or identifiable individual. This can include, but is not limited to, names, email addresses, phone numbers, financial data, IP addresses, and location data.
2. What is the Processing of Personal Data?
Processing refers to any operation or set of operations performed on personal data, such as collecting, recording, organizing, structuring, storing, altering, using, transmitting, or erasing data.
3. What Personal Data Do We Collect?
We may collect the following categories of personal data:
- Contact information (name, email address, phone number)
- Payment details for invoicing purposes
- Event preferences or participation details
- Cookies and IP addresses from your interaction with our website
- Social media profiles, if you interact with us through these channels
4. Legal Basis for Processing Your Data
We collect and process your personal data only under the following legal bases:
- Consent: You have given clear consent for us to process your personal data for specific purposes.
- Contract: Processing is necessary to fulfill our contractual obligations with you.
- Legal Obligation: We are required by law to process your data for tax, accounting, or regulatory reasons.
- Legitimate Interest: Processing is necessary for our legitimate business interests, provided it does not override your privacy rights.
5. Principles of Collection and Processing
We adhere to the following principles when processing your data:
- Lawfulness, fairness, and transparency: Your data is processed in a lawful, fair, and transparent manner.
- Purpose limitation: We only collect your data for legitimate purposes and do not process it beyond what is necessary.
- Data minimization: We collect only the data that is necessary for the purposes for which it is processed.
- Accuracy: We keep your personal data accurate and up to date.
- Storage limitation: We store your data only for as long as necessary.
- Integrity and confidentiality: We process your data in a manner that ensures its security and confidentiality.
6. Methods of Collecting Personal Data
Your personal data may be collected in the following ways:
- Directly from you via forms, emails, or phone calls.
- Through your interaction with our website (cookies, browsing history).
- From third-party platforms such as social media or event registration sites.
- From publicly available sources.
7. Minimizing, Saving, and Deleting Your Data
We strive to minimize the amount of personal data we collect. Your data will be stored for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once it is no longer needed, we will securely delete or anonymize it.
8. Cookies Policy
Our website uses cookies to enhance user experience and track website activity. Cookies are small text files stored on your device. You can disable cookies through your browser settings, though this may affect the functionality of our website.
9. Transfer of Your Data to Third Parties
We do not share or sell your personal data to third parties for marketing purposes. However, we may share your data with trusted partners for the following reasons:
- Event organization (venues, catering services, etc.)
- Payment processing
- Legal compliance
- IT and website hosting services
10. Security of Your Personal Data
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, or destruction. We implement encryption, firewalls, and secure servers to ensure data safety.
11. Ensuring Processors Respect Your Data
We require that all third parties who process personal data on our behalf comply with strict confidentiality agreements and security measures to protect your personal data.
12. Displaying Targeted Advertisements
We may use your data to serve you personalized content and advertisements through various channels. You may opt-out of targeted advertising by adjusting your browser settings or changing your preferences in your account settings.
13. Links to Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy policies or content of these external websites. We encourage you to read the privacy policies of any third-party sites you visit.
14. Unsolicited Commercial Communication
We respect your preferences regarding communication. If you have opted-in to receive our newsletter or marketing materials, you can opt-out at any time by following the unsubscribe instructions in our emails or by contacting us directly.
15. Your Rights Regarding Your Personal Data
You have the following rights concerning your personal data:
- Access: Request access to your personal data and information on how we process it.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request the deletion of your data in certain circumstances.
- Restriction: Request the restriction of processing your data.
- Portability: Request your data in a structured, commonly used format.
- Objection: Object to the processing of your data for specific reasons.
To exercise any of these rights, please contact us at info@octopusevents.gr.
16. Applicable Law
This Privacy Policy is governed by Greek law and the GDPR. Any disputes arising from the processing of personal data will be subject to the jurisdiction of Greek courts.
17. Validity of Privacy Policy
This policy is effective as of [insert date] and may be updated periodically. Any changes will be posted on our website with a clear revision date.